Navy Alpine Snowsports
Constitution
Clause 1 Name
1.1 The name of the organisation shall be ‘Navy Alpine Snowsports’. It is to be referred to hereafter as NAS. Alpine Snowsports is defined to include Alpine Skiing and Snowboarding.
Clause 2 Membership
2.1 Membership of NAS is open to all personnel who have attended the NAS Annual Championship in the past 5 years. Membership confers voting rights at the Annual General Meeting (AGM).2.2 Life membership may be offered to individuals who have performed exceptional service in support of NAS.
Clause 3 Patron
3.1 An officer of one star rank, or above, shall be invited to be the Patron of NAS.
Clause 4 Aim
4.1 The aim of NAS shall be to foster, organise and promote Alpine Snowsports within the Navy at all levels.
4.2 The aim of NAS shall be achieved by:
4.2.1 The conduct of The NAS Annual Championship as a national inter-ship/establishment/command team-sports competition. The Annual Championship is aimed at developing skiers and snowboarders for competition at the ADF (Interservice) level. Teams compete in the Championship in Slalom, Giant Slalom (GS) and Boardercross races. The Annual Championship shall be open to all of Navy’s people. Personnel selected to attend the Championship shall be representative of Navy’s diverse culture and structure.
4.2.2 The Championship incorporates selection trials and training for the Navy Alpine Snowsports Interservice Team, which competes in the ADF Alpine Snowsports Championship (Interservice Competition).
Clause 5 Management of NAS Affairs
5.1 Authority to conduct the affairs of the NAS is vested in:
5.1.1 The Executive Committee (The Executive); and
5.1.2 The Championship Committee (The Committee).
Clause 6 Executive Committee
6.1 The NAS Executive Committee (The Executive) is responsible for the overall direction of NAS activities and longer term planning. The Executive shall comprise:
a. President;
b. Vice President;
c. Secretary;
d. Treasurer;
e. Skier Representative;
f. Snowboard Representative; and
g. Snowboard Assistant.
6.2 All positions are by nomination and voting at the Annual General Meeting.
6.3 Nominations are to be submitted to the Secretary no later than two weeks before the AGM. If no nominations are received by that time, members can nominate at the AGM.
6.4 The Executive may:
6.4.1 Recommend to the Navy Sports Council (NSC) policies considered necessary to achieve the objective of NAS;
6.4.2 Review this Constitution as required but at least biennially;
6.4.3 Establish any special purpose Sub-committees to achieve the aims of the Association;
6.4.4 Appoint the Chairmen of special purpose Sub-committees;
6.4.5 Issue directives and policy guidance to Chairmen of special purpose Sub-committees; such directives and policy must be in accordance with Defence Instructions, policies of the NSC and decisions of any committee meetings; and
6.4.6 Appoint an Assistant Secretary and an Assistant Treasurer, as ex officio members.
Clause 7 The Championship Committee (The Committee)
7.2 The management of the NAS Annual Championship is vested in the Championship Committee.
7.1. The Committee comprises:
a. All members of the Executive;
b. Interservice Team Manager;
c. Equipment Officer;
d. Transport Officer;
e. PR/Sponsorship Officer;
f. Female Representative; and
f. Chairmen of Sub-Committees (when required).
7.2 All positions are appointed by the President from nominations from past competitors. Where there are insufficient nominations personnel may hold more than one position.
7.3 The Committee Chairman is the NAS President. In his absence, the chair shall be held by Executive Committee members as they are listed above.
7.3 The Committee shall take all necessary action to manage the NAS Annual Championship, acting in accordance with Defence Instructions and policies of the NSC;
Clause 8 Meetings
Annual General Meeting
8.1 An AGM will be held concurrent with the NAS Annual Championship or no later than 31st August each year. All NAS members shall have voting rights, including those attending the Annual Chamionship. A minimum of 40 voters are required for significant AGM decisions. Votes will be by simple majority. The following are standing agenda items:
8.1.1 Election of Office Bearers;
8.1.2 President’s Report (incorporating the Audit Report);
8.1.3 Treasurer’s Report; and
8.1.4 Other Business.
The Executive
8.2 A quorum of three people is required to conduct a legitimate meeting of the NAS Executive. Meetings of the Executive will be held as required by the President.
The Committee
8.3 A quorum of four people is required to conduct a legitimate committee meeting, which must include a member of the Executive. Meetings of the Committee will be held as often as the President considers necessary for the proper management of the NAS Annual Championship and general affairs.
Special Purpose Sub-committees
8.4 Meetings of special purpose Sub-committees will be held as required by the Chairmen of the Sub-committees. Minutes of these meetings are to be taken and forwarded to the Committee.
Clause 9 Relationship with Other Sporting Bodies
9.1 NAS will maintain a close affiliation with the ADF Alpine Snowsports Association (ASSA) and other single service Snowsports committees.
9.2 The Vice President shall be the RAN representative on the ADF Alpine Snowsports Association committee.
Clause 10 Competitions
10.1. The NAS Championship will be conducted annually and will incorporate trials for selection of the Navy Alpine Snowsports Interservice Team. The Navy team will participate in the ADF Annual Snowsports Championship and international skiing/snowboarding competitions that are conducted by military forces of other nations. Clause 11 Constitutional Amendment
11.1 This Constitution may only be amended by a majority vote at the AGM. 2 days notice is to be provided of any proposed amendments.
Clause 12 Finance
Bank Account
12.1 NAS is to operate a bank account to record income and expenditure. The committee shall approve the choice of banking institution. All monies received by NAS shall be forwarded to the Treasurer, or the nominated representative, for banking in the NAS account. Expenditures are to be by Electronic Funds Transfer. The Treasurer is the only authorised debit card holder.
Financial Year
12.2 The Financial Year for NAS shall run from 01 October to 30 September.
Income and Expenditure
12.3 All income and expenditure relating to NAS activities is to be recorded in a cashbook. An electronic cashbook is acceptable (eg Quicken, MYOB). All expenditure from the NAS bank account is to be supported by a valid receipt from the supplier of the goods or services (Vendor). The receipt is to show the name of the vendor, a description and cost of the goods or services that were purchased and date of purchase. All income is to be supported by a valid source document. All expenditure from the NAS bank account must receive prior authorisation. The Treasurer can authorise expenditure up to $500 for routine expenses relating to the conduct of NAS business. Expenditure above that requires approval of the President and expenditure beyond $1000 requires the approval of the Executive.
12.4. The finances of NAS will be audited within 4 weeks of the end of the financial year. Copies of the audit report shall be forwarded to NSC and available in hard copy at the AGM.
Updated 04 May 2006